KeRRA supplier registration 2026–2028: categories and documents

Updated 12 November 2026

KeRRA supplier registration for the period November 2026 to 30 June 2028 opened on 10 November 2026, when the Kenya Rural Roads Authority posted invitation number KeRRA/08/37/01/2026-2028 on its tender notice page. Firms that register can be asked to quote for KeRRA’s goods, services and consultancy work at its headquarters and in all 47 county regions. This guide lists the categories, the documents you must attach and how to apply.

Updated 12 November 2026. Details come from the KeRRA tender notice page and the 13-page KeRRA registration document, checked on 12 November 2026.

What KeRRA supplier registration is

KeRRA builds and maintains rural roads across Kenya. Besides large road contracts, which it advertises as open tenders, it buys a steady flow of smaller goods and services: stationery, tyres, fuel, ICT kit, catering, conference venues, towing, legal work and dozens of consultancies. The registration document says KeRRA “intends to register Suppliers/ Consultants/ Service Providers for Provision of Goods & Services, Works and Consultancy Services for the period starting November, 2026 and ending 30th June, 2028 in the 47 Counties … and KeRRA Head Quarters.”

Registration is a prequalification list, not a contract. The declaration you sign states that being registered “grants us the right to participate in due time, in the submission of a tender or quotation” when KeRRA asks. In other words, KeRRA supplier registration gets you on the list KeRRA draws from; you still have to win each quotation or tender.

You choose where to register: KeRRA headquarters in Nairobi, a KeRRA region (named on the form), or both. The document says applications to a region and to headquarters must be made “as separate submissions in the portal”.

KeRRA supplier registration: goods categories

Category A has 12 goods codes (there is no G/10). For KeRRA supplier registration in goods, most lines are open at both headquarters and the regions.

Service and consultancy categories

For KeRRA supplier registration in services, Category B runs from KeRRA/W/S/1 to KeRRA/W/S/39 (codes 20 and 21 are not used), giving 37 service and consultancy codes. The ones open in both headquarters and the regions, where small local firms have the best chance, are:

• air travel ticketing (W/S/1) and towing (W/S/2);
• motor vehicle repairs and maintenance (W/S/5);
• outside catering (W/S/7) and conference facilities (W/S/8);
• transport and taxi services (W/S/11);
• office repairs and maintenance, including furniture, plumbing and electricals (W/S/12);
• HR consultancy, staff training and enterprise risk management training (W/S/13);
• repair of ICT equipment, CCTV and air conditioning (W/S/17);
• road safety awareness consultancy (W/S/28); and
• health education and HIV awareness (W/S/38).

Headquarters-only categories include legal services (W/S/3), vehicle insurance (W/S/4), office movers (W/S/6), printing and publications (W/S/9), radio and TV production (W/S/10), governance audit and board training (W/S/14), axle-load weighbridge calibration (W/S/15), road signs, guardrails and road marking (W/S/16), ICT training (W/S/18), environmental impact assessment and audits (W/S/19, W/S/22), surveys (W/S/23), valuation (W/S/24), traffic census (W/S/25), engineering consultancy (W/S/26, W/S/29), baseline surveys (W/S/27), technical and performance audits (W/S/30 to W/S/32), project monitoring and evaluation (W/S/33), ISO 9001:2015 consultancy (W/S/34), AFCAP labour-based work (W/S/35), risk management frameworks (W/S/36), framework agreements (W/S/37) and auctioneering (W/S/39).

Documents you need for KeRRA supplier registration

Section D of the form lists eight mandatory items:

1. certificate of incorporation or business registration;
2. a certified CR12 dated within six months of the opening date, with ID or passport copies for every director and shareholder on it (see how to get a CR12);
3. a valid NCA practising licence (where it applies; see NCA contractor registration);
4. a valid tax compliance certificate, which KeRRA checks on the KRA TCC checker (how to get a KRA tax compliance certificate);
5. a registration certificate and practising licence from your professional regulator where relevant, for example IATA, EBK, LSK, EPRA, IRA, NEMA, ICPAK, KISM, IHRM or IIA;
6. the signed confidential business questionnaire in the form;
7. proof of a bank account; and
8. a valid trade licence or single business permit from your county.

KeRRA also asks for a physical office address, phone and email, a company profile with CVs and certificates of key staff, recommendation letters from at least two clients, a list of past and current clients, any litigation in the last year, and an AGPO certificate “for information”. Every page must be numbered in sequence. Law firms face extra tests: more than ten years of adjudication and arbitration experience, at least one adjudicator-arbitrator, professional indemnity cover and current practising certificates.

How to apply for KeRRA supplier registration

1. Download the registration document from the KeRRA tender notice page (posted 10 November 2026).
2. Tick your categories in section C and choose headquarters, a named region, or both.
3. Complete the business questionnaire, including whether anyone at KeRRA has an interest in your firm, and sign the declaration.
4. Scan and number all pages with the mandatory documents in the order listed.
5. Submit on the KeRRA e-procurement portal (eprocurement.kerra.go.ke), making a separate submission for each region and for headquarters.

The registration document does not print a closing date, so check the notice on the KeRRA site or call procurement on +254 711 851103 (procurementhq@kerra.go.ke) before you file. Road works over the registration threshold are still advertised as open tenders on KeRRA’s road works pages, with NCA categories listed against each one. Youth, women and persons with disabilities should also read our guide to AGPO tenders, and suppliers chasing other state agencies can compare Kenya Railways supplier registration and Kenya Power supplier registration. For daily notices, see tenders in Kenya today.

Frequently asked questions

When is KeRRA supplier registration open?

KeRRA posted the invitation on 10 November 2026 for registration covering November 2026 to 30 June 2028. The document itself does not state a deadline, so confirm the closing date on the KeRRA tender notice page.

Is there a fee for KeRRA supplier registration?

The registration document does not mention any fee. Treat anyone asking for money to “secure” a KeRRA registration as a fraud risk and report it to KeRRA.

Do I need an AGPO certificate to register with KeRRA?

No. The form asks for the AGPO certificate “for information” only. The mandatory documents are the eight listed in section D.

Can I register for more than one KeRRA region?

Yes, but the document says each region and headquarters must be a separate submission on the portal.

Does registration guarantee KeRRA work?

No. Registration only lets you take part when KeRRA requests quotations or tenders in your category; each job is still awarded competitively.